Administrator: Projects Vacancy at South African Revenue Service -in Gauteng,South Africa

Post: Administrator: Projects
Organization:South African Revenue Service -
Location: Gauteng,South Africa
Salary:Very Attractive
PLEASE QUOTE THE JOB TITLE AND THE REFERENCE NUMBER MT0423

JOB PURPOSE

The Project Administrator will be responsible for the total project administration of the project, from concept to close.

Duties

•     Assist the project manager and / or facilitator in the preparation for, and administration of functions related to the workshops, to ensure that inputs and deliverables are timeous and up to specified standards.
•     Assist in the preparation and scheduling of workshops, to ensure the effective running of workshops and the printing, copying and binding of workshop reports and documentation.
•     Responsible for the department's stationary stock levels, to ensure the availability of stationary according to the staff needs.
•     Adhere to SARS policies, procedures and standards to ensure compliance and consistency in application of guidelines across the organisation.
•     Assistance with special / ad hoc assignments.
•     To apply the PMO methodologies for projects ensuring that inputs and deliverables are timeous and up to specified standards. Adherence to SARS/PMO project and corporate governance. Ensure project documentation conforms to agreed standards and procedures, highlighting areas of concern to the Manager PMO Support.
•     To assist with the implementation of the project, both the functional aspects and the human resource requirements, ensuring delivery of all documentation within the scope of the project.
•     Assist with the producing of detailed project plans, schedules and budgets from the scope of work and gain sign off.
•     To assist in the process of the compilation of tender documentation
•     Assist in the process to conceptualise the project together with the Project Sponsor and gain sign off through the steering committee and produce the project charter
•     Coordinating the close off of the project paying specific attention to gathering lessons learnt and ensuring these are capturing into the TSD KM System.
•     To follow a holistic approach in constantly analysing the environment and making recommendations to management in terms of continuing improvement within the PMO administration environment.
•     A Project administrator working in the PMO support office environment will also be responsible for:
•     Updating and maintenance of the project register
•     Ensuring the availability of a central source of high level project status information
•     Ensuring that progress reports for management detailing status of SARS projects are available
•     A Project Administrator will apply the appropriate project life cycle support to the project incorporating the following points:
•     Booking and preparations for project meetings, planning sessions, scoping sessions, workshops and any other meetings; Attend project meetings, and take minutes; Compile the minutes, have them approved by the Project Manager and distribute them to the relevant parties
•     Set up and maintain a project repository, ensuring that the project files are updated weekly in an orderly manner and stored in a central location
•     Keeping team members informed of any scope changes by distributing the revised pages of the relevant scope document and updating the central project file after changes have been approved.
•     Print, copy and bind Project Reports; Maintain and distribute Milestone Schedule; Distribute Project Reports and other documentation; Capture Project Invoices and Costs; Log Change Control, Fault Forms and Project Timesheets; Handover complete Project File on completion

MINIMUM REQUIREMENTS
    Grade 12
    3 years experience in and administrative environment

EMPLOYMENT EQUITY

The Employment Equity policy of SARS will be considered as part of the recruitment and selection process. For statistical purposes, please indicate your Equity status (race, gender and disability) on your

The ideal candidate will have the following competencies:

Ability

•     Assistance with special / ad hoc assignments.
•     Assist with the producing of detailed project plans, schedules and budgets from the scope of work and gain sign off.
•     Responsible for the department's stationary stock levels, to ensure the availability of stationary according to the staff needs.
•     To assist in the process of the compilation of tender documentation

Experience

•     Previous Project Administration experience in at least one full project life cycle.
•     One to two years Project Administration experience
•     3 years experience in and administrative environment
•     SARS Policy interpretation and execution

Knowledge

•     An overall understanding of Project Administration in relation to the ten knowledge areas specified in the PMBOK Guide
•     Computer literacy in MS Office, MS Project
•     Knowledge of diplomacy and protocol

Career Junction - 1 day ago - save job - block
http://www.indeed.co.za/viewjob?t=Administrator&c=South+African+Revenue+Service&l=Gauteng&jk=26da6bb0f65616a7&atk=183g1c4f8143g2fn&chnl=JobrollSearch&utm_source=publisher&utm_medium=organic_listings&utm_campaign=affiliate