Position Title: Procurement Assistant, GS-5
Organisation: UN
Children's Fund
Country: South Africa
Background information:
VA-2013-017 The United Nations Children’s Fund (UNICEF) in Pretoria is
inviting applications from suitably qualified South African nationals for the
Fixed Term post of: PROCUREMENT ASSISTANT, GS-5 If you are a committed,
creative professional and are passionate about making a lasting difference for
children, the world’s leading child rights organization would like to hear from
you.
UNICEF is mandated by the United Nations General Assembly to advocate for
the protection of children's rights, to help meet their basic needs and to
expand their opportunities to reach their full potential. Guided by the
Convention on the Rights of the Child, it strives to establish children's
rights as enduring ethical principles and international standards of behaviour
and action towards children. In South Africa, UNICEF supports national efforts
to realize children’s rights by promoting evidence-based policy advocacy and
strategic partnerships as a means to leverage policies and resources for
children, giving special attention to vulnerable children and disparity
reduction. It works in the areas of health and nutrition, early childhood
development; basic education; child protection and social policy, planning,
monitoring and evaluation.
FIXED-TERM Duration: 2 years – with possibility of extension
PURPOSE OF THE POST:
Under the general supervision of the Procurement Manager, provide
assistance and support in the management of procurement activities, which
includes collections of information, maintenance of records and preparation of
documentation and correspondence pertaining to the related activities.
KEY AREAS OF RESPONSIBILITY:
The incumbent will:
• Issue invitation to bids/RFP, preside over bid openings, compile and
tabulate Quotations, Technical and Financial evaluations and draft Contract
Review Committee submissions.
• From prepared bid tabulations, prepare recommendations for placement of
purchase orders to be approved by Supervisor.
• Monitor and expedite deliveries against purchase orders in coordination
with the Supply and Logistics Assistant, to ensure completion of procurement
action in a timely manner ensuring credible delivery schedules applied to meet
project implementation schedules
• Correspond with field offices/Suppliers/Supply Division on routine
matters.
• Maintain and monitor procurement documents, prepare draft purchase orders
as required for supervisor’s signature and receive and verifies vendor’s
invoices for verification and issuance of payment documents.
• Undertake market research to
identify potential Suppliers, compile database roster for reference which includes
standard products, prices, catalogues, etc., and maintain vendor evaluation
records.
• Review requisitions received prior to preparation of purchase orders and
check for accuracy of specifications, delivery lead-time and budget allocation.
• Perform any other duties as
assigned by the Supervisor or Chief Purchasing Officer.
MINIMUM REQUIREMENTS:
• Completion of secondary education or equivalent, supplemented by courses
in purchasing methods.
• 3 years of progressively
responsible related experience in procurement.
• Knowledge of Procurement
Management and/or purchasing certification are a requirement.
• Strong administrative skills, good
organization and follow-up/monitoring skills.
• Must be a self-starter, coupled
with the ability to work well in a team environment.
• Computer literacy with SAP experience is an advantage.
• Ability and willingness to work in
a multi-cultural environment.
Sharing UNICEF Core Values of:
• Commitment
• Diversity and Inclusion
• Integrity
Proficiency in UNICEF Core Competencies of:
• Communication
• Working with People
• Drive for Results
Proficient in functional competencies of:
• Analyzing
• Following Instructions and Procedures
• Planning and Organizing
• Applying Technical Expertise
How to apply:
Detailed CV and attached P11 Form (which can also be accessed through the
UNICEF website address: www.unicef.org)
should be send on or before 6 December 2013 to the following email address:
safpretoriavacancy@unicef.org with the subject line “Procurement Assistant,
GS-5”.
Only South African nationals will be considered. If you have not been contacted
within one month of the closing date, please accept that your application was
unsuccessful. Regret letters will only be sent to interviewed candidates.
Incomplete applications will not be considered. Only complete applications
consisting of detailed CV and P11 form will be screened.
Closing date: 06 Dec 2013
Job ID: #617720
