Administrator (South African Revenue Service) Vacancy at ,South African Revenue Service -

 Post:Administrator (South African Revenue Service)
Organization:South African Revenue Service -
Location: Pretoria, Gauteng
JOB PURPOSE
To provide operational and administrative assistance to the TPD Senior Managers with a view to ensure administrative efficiency and effectiveness within the Division.

Duties:

•     Data capturing, typing, distributing, faxing, follow-ups, filing and ensuring that all documentation is presented in a professional manner (faxes, letters, reports, mail, e-mail, invitations etc.);
•     Managing and scheduling diary and meetings for the Manager;
•     Controlling and record keeping of incoming and outgoing correspondence
•     Co-ordinate venues and catering needs for meetings, workshops etc.
•     Provide a reception service, involving telephone call answering, making calls to clients, meeting clients arriving for appointments etc;
•     Making and serving coffee/tea to clients during appointments;
•     Making and co-ordinating arrangements for business trips, including flight, hotel and vehicle bookings and any other appointments required;.
•     Ordering, recording and distribution of stationery;
•     Arrange for maintenance of equipment.
•     Conduct operational research in accordance with guidance from the
•     Manager or other divisional team members;
•     Attend meetings on behalf of the Manager when needed
•     Ad-hoc assignments as & when required
•     Deal with enquiries from stakeholders and corporate sectors and direct them to the relevant sections to which their queries relate.
•     Communicate with all clients dealing with the Manager
•     Provide an administrative support service to staff from within the unit.

MINIMUM REQUIREMENTS

•     Grade 12
•     3/4 years experience
•     The individual must be able to function in a changing business environment;

EMPLOYMENT EQUITY
The Employment Equity policy of SARS will be considered as part of the recruitment and selection process. For statistical purposes, please indicate your Equity status (race, gender and disability) on your application.

The ideal candidate will have the following competencies:

Ability

•     Controlling and record keeping of incoming and outgoing correspondence
•     Managing and scheduling diary and meetings for the Manager;
•     Provide a reception service, involving telephone call answering, making calls to clients, meeting clients arriving for appointments etc;
•     Co-ordinate venues and catering needs for meetings, workshops etc.

Experience

•     3/4 years experience
•     The individual must be able to function in a changing business environment;

Knowledge

•     Must have good human relation skills and be able to adopt diplomacy where necessary;
•     Computer literate, good knowledge of the following: MS Word, Access, Excel) and Power Point;
•     Must possess good organisation/planning skills and be able to prioritise effectively.
•     Must be capable of showing initiative;

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