Administration Officer, Cape Town

PlaNet Finance

PlaNet Finance's mission is to help poor people develop income generating activities, in order to sustainably improve their living conditions. PlaNet Finance has a worldwide Network of 122 experts and is active in about 50 countries. It offers advisory services and technical assistance to microfinance actors so as to improve their financial and social performance as well as supporting microentrepreneurs in their endeavours. PlaNet Finance also contributes to the improvement of knowledge and spreading of good practices in microfinance. PlaNet Finance is member of the PlaNet Finance Group.

www.planetfinance.org www.planetfinancegroup.org

Missions. The mission of the Administration Officer is to facilitate the Regional Director's and PF Southern Africa activity in many areas: administration, finance, human resources and project follow up.

    Administration and Process

·        Manage procurement and payment processes

·        Ensure compliance with the procurement policies of PlaNet Finance and donors

·        Define and update the internal administrative and financial procedures of the office

·        ï�§ Contribute to the efficient operation and smooth functioning of the office

·        Support team missions logistics

·        Support the Regional Director in her/his daily tasks

·        Update the contact database in Outlook and SharePoint

·        Obtain required information from our partners/clients, to ensure regulatory requirements are met

·        Regular reporting with HQ for the activities in the region and office

    Accounting and Finance

·        Develop and update current tools for financial management, procedures for accounting, budget control, and treasury

·        Manage the organization's ledgers, cash flow, invoicing and payments follow-up. ï�§ Manage bank accounts

·        Provide financial reports, analyse them and provide advice on strategies to improve financial performance of the offices/projects

·        Ensure financial & accounting reporting to HQ, interact with HQ on a regular basis to ensure seamless flow of information

    Human Resources

·        Manage the follow-up of contracts and amendments

·        Participate and follow-up of recruitment process : draft and update of job descriptions

·        Develop and follow up HR scorecard

·        Ensure the integration of new staff

·        Facilitate application and renewal of work visas for the team

·        Monitor Leave and Expenses accounts for the staff

    Budget Control

·        Financial control and proposition for budgets, before submission to donors, in collaboration with management and project team

·        Budget follow up for each project, in coordination with project coordinator

·        Analyse costs and budget gaps for offices/project budget

·        Draft final and intermediary financial reports

·        Develop and update tools for budget control and scorecard tools

·        Prepare audit missions of the office

·        Participate to the dissemination of financial procedures

Qualification

·        Excellent writing and speaking French skills

·        Good English

·        DCG, DSCG, or Graduate degree in accounting, business administration or finance ï�§ 1 to 3 years of experience

·        Excellent communication skills (interpersonal, written, oral/presentation)

·        Proficiency with Microsoft Office and working knowledge of computers;

·        Ability to operate in a cross-cultural working environment;

·        Integrity to keep sensitive information secure, confidence and determination, ability to work under high pressure;

·        Ability to work in a team and be able to work with minimal supervision;

·        Strong organization and time management skills

·        Knowledge/experience of European Commission audit procedures is a plus

Reporting

The AO will report to the PlaNet Finance Southern Africa's Director. He/she will have to report regularly to PlaNet Finance international head office's administrative and finance department in Paris. The AO will be assisted by a volunteer for some tasks.

Conditions Location: PlaNet Finance Southern Africa, Cape Town Compensation: To be discussed Contract Type: Volunteer Of International Solidarity (French law contract) or consultancy contract

How to apply:

Closing Date: Sunday, 31 March 2013

Please send your resume and cover letter to Marion Deferi under the reference "AFSUD AO" at mdeferi@planetfinance.org