Country: South Africa
Cityscape town
Job years of
experience: 0-3 years
Job type: Job
PlaNet Finance
PlaNet Finance's mission is to help poor people develop
income generating activities, in order to sustainably improve their living
conditions. PlaNet Finance has a worldwide Network of 122 experts and is active
in about 50 countries. It offers advisory services and technical assistance to
microfinance actors so as to improve their financial and social performance as
well as supporting microentrepreneurs in their endeavours. PlaNet Finance also
contributes to the improvement of knowledge and spreading of good practices in
microfinance. PlaNet Finance is member of the PlaNet Finance Group.
www.planetfinance.org www.planetfinancegroup.org
Missions the mission of the Administration Officer is to
facilitate the Regional Director’s and PF Southern Africa activity in many
areas: administration, finance, human resources and project follow up.
Administration and Process
Manage procurement and payment processes
Ensure compliance
with the procurement policies of PlaNet Finance and donors
Define and update
the internal administrative and financial procedures of the office
Contribute to the
efficient operation and smooth functioning of the office
Support team
missions logistics
Support the
Regional Director in her/his daily tasks
Update the contact
database in Outlook and SharePoint
Obtain required
information from our partners/clients, to ensure regulatory requirements are
met
Regular reporting with HQ for the activities in the region
and office
Accounting and Finance
Develop and update
current tools for financial management, procedures for accounting, budget
control, and treasury
Manage the organization’s ledgers, cash flow, invoicing
and payments follow-up.
Manage bank
accounts
Provide financial
reports, analyse them and provide advice on strategies to improve financial
performance of the offices/projects
Ensure financial
& accounting reporting to HQ, interact with HQ on a regular basis to ensure
seamless flow of information
Human Resources
Manage the
follow-up of contracts and amendments
Participate and
follow-up of recruitment process: draft and update of job descriptions
Develop and follow up HR scorecard
Ensure the
integration of new staff
Facilitate
application and renewal of work visas for the team
Monitor Leave and
Expenses accounts for the staff
Budget Control
Financial control and proposition for budgets, before
submission to donors, in collaboration with management and project team
Budget follow up for each project, in coordination with
project coordinator
Analyse costs and
budget gaps for offices/project budget
Draft final and
intermediary financial reports
Develop and update
tools for budget control and scorecard tools
Prepare audit missions of the office
Participate to the
dissemination of financial procedures
Qualification
Excellent writing
and speaking French skills
Good English
DCG, DSCG, or
Graduate degree in accounting, business administration or finance
1 to 3 years of
experience
Excellent communication skills (interpersonal, written, oral/presentation)
Proficiency with Microsoft Office and working knowledge of
computers;
Ability to operate
in a cross-cultural working environment;
Integrity to keep sensitive information secure, confidence
and determination, ability to work under high pressure;
Ability to work in
a team and be able to work with minimal supervision;
Strong organization and time management skills
Knowledge/experience of European Commission audit
procedures is a plus
Reporting
The AO will report to the PlaNet Finance Southern Africa's
Director. He/she will have to report regularly to PlaNet Finance international
head office's administrative and finance department in Paris. The AO will be assisted by a volunteer
for some tasks.
Job ID: #557614
Closing date: 31 Mar
2013
Conditions Location: PlaNet Finance Southern Africa, Cape
Town Compensation: To be discussed Contract Type: Volunteer Of International
Solidarity (French law contract) or consultancy contract
How to apply:
Please send your resume and cover letter to Marion Deferi
under the reference “AFSUD AO” at mdeferi@planetfinance.org
